What is Email and How to send Email | How to create an Email Account

Almost everyone using the Internet has basic Email information. These people know What is Email and how to send Email, How to create an Email Account? What does Email Address Mean? How to create an Email ID?

What is Email and How to send Email | How to create an Email Account

If you also know how to create Email Account, then congratulations to you. And if you do not know the meaning of Email, then you have no need to worry. Because in this article we are giving you complete Email information.

For the convenience of understanding, this article has been divided into the following parts.

What is Email?

Email is a means of sending and receiving messages through a network (Internet) by electronic devices. Email means Electronic Mail. In offices, courts, schools, colleges, etc., an official way of sending and receiving information for Email has been made.

It is similar to a letter written on paper. The only difference between a letter and an Email is that a paper letter is written on paper, and an Email has to be written on the computer.

E-mail is also a letter like a simple letter. Imagine a simple letter and find out what work we do while writing it?

When writing a simple letter, we write the name of the recipient (Address), the address, the message, and the person sending it down. Then to send it to Nadjik's post office, he puts it in the Post Box. And the letter goes to the recipient in a few days.

In the same way in an Email, one has to write the recipient's name (Receiver), address (E-mail ID), and message (Body). You do not have to write the sender's name separately in the Email. In this, the sender's name goes to the recipient of the automatic message.

And then we have to click on Send. And the Email reaches the sender within a few seconds.

Its speed makes Emails different from ordinary letters. Apart from this, there are many reasons that make an Email useful with a simple letter.

You can send and receive your message in minutes through the internet. This feature is mostly provided free by Email Service Providers.
All you need is the Internet and an Internet-running device, for example:- Computer, Mobile Phone, Laptop, etc.

People all over the world send and receive emails to each other. You can send Emails to your friends, family, colleagues, boss, etc.

For this, all you need is an Email ID, Internet, and an Email Program. The person who has an Email ID, advantages of Email ID,  anyone who also has an Email ID, can send and receive Mails.

Now, the same question is going on in your mind that what is Email ID? How to create Email ID? Why Email ID is needed to send and receive Email?

You do not need to think too much. Because in a short time you will get familiar with Email ID. And know what an Email ID is? Why is Email ID required?

What is needed to create your own Email id?

Before creating an Email ID, it is important to know what is required to create it? What things are we going to need?

As you said above, the Email service is free and you do not have to spend a single rupee to send and receive Emails. All we need is some essential Email tools. Whose names are mentioned below?

• Computer or smartphone
•Internet connection
• Email provider
• Little digital literacy

1. Computer or smartphone

First of all, you need a computer. If you do not have the facility of a computer, then you can also operate from a smartphone.

If you google, "How to make Email id from mobile phone" then you will get the answer.

2. Internet connection

Email is an online service. Therefore, the internet is required to use it. Your device must be connected to some network.

You will create an email id from the internet data pack on your smartphone. There is no need to get a new internet connection.

3. Email Provider

Now comes the turn, which company or service provider would you like to use to create an Email account.

Please tell for your information. An Email service provider works like a post office.

Gives you Email id, handles sent Emails, shows incoming Emails, etc.
To help you, here are some popular webmail service providers.

5 Best Webmail Providers 

• Gmail - Gmail is a popular free email provider in the world. This is Google's service. Therefore, in addition to Internet users present around the world, they use it to create big business honor Email id.

• Yahoo! Mail - This service is running in a forgotten state nowadays. But, its features and service are working according to the needs of today. Therefore, Yahoo! Mail is also a great tool to create Email id for you.

• Outlook - This Email service created by Microsoft is mostly used by professionals and businesses as Email clients. But, Outlook also gives you a free facility to create personal Email id.

• Zoho Mail - Zoho Mail can also be used to create Email IDs.

• Rediffmail - If you want to stand out from your friends then you can use Rediffmail. The rest of the services are almost the same, just the name of the back is changed.

4. A Little Digital Literacy

To use these tools properly, you should know how to use them. Therefore, digital literacy is important.

Basic knowledge of basic computer information, working on the Internet and how to use Email tools is essential.

But, you do not have to worry too much, you should follow the steps we have mentioned. You will create your own Email id.

What is Email ID and How to create an Email account?

We know each other physically by his name and his place of residence. When we have to work with a particular person. So we contact that particular person at his place of stay.

Similarly, for sending and receiving Emails, and address is also required. Which Mails Come On And Go From Here. This address is called Email ID in NetLoc. And to create an Email ID, one has to create an E-mail A / c.

Email Account, we can make it free through any Email Program. Gmail, Outlook, Yahoo Mail, Hotmail, Reddifmail, etc. are the best Email programs. You can create an Email A / c for yourself through one or more of these.

When your Email becomes A / c, the Email Program gives you an Email ID. For example, tutorialpandit@gmail.com is a Mail ID. This Email ID is created by Google's Mail Program Gmail.

 This is an Email ID in which you can know all the parts.
An Email ID consists mainly of two parts. They consist of an Email ID. You can see them above. The first part is the Username. And the second part is called Domain Name. More information about these is given below.

1.. Username
The username is the part before the @ of the Email ID. It is used to log in to an Email Account. And this is the identity of the person. Who send and receive Email. We choose it according to our convenience. In our example, skillmeto is the username.

2. Domain Name

The domain name after the @ in the Email Address is the Domain Name. This is the name of the server/computer from where our information is exchanged through the Internet.

In the Email address shown above, gmail.com is a Domain Name. In which a Top-Level Domain is also connected. Here .com is a Top-Level Domain.
Our mentioned Email address has Gmail Service Provider. And .com indicates the type of Service Provider. For example, here Gmail is a commercial service provider.

3. @ sign

It is called AT. It is used to separate Username and Domain Name in Email Address. This is a useful part of the Email ID.

Now you are all set to create an Email id. Watch the video below to create your Email id.

See this video to create your Email account easily and fast.

Benefits of Email 

Email benefits all kinds of people. And how do you use it? It depends on you. Here we are talking about some common benefits.

1. Communication

The first work of Email is communication. And it has been developed to contact each other.

So the first advantage is that we can communicate with people living far away from us through the internet. And their movement can be asked. And can tell your

2. Prompt reply

It used to take months till sending the letter and getting its reply. In which now there has been a lot of improvement. However, you can send your message immediately via Email and can also get a reply in a while.
Now, you don't need to go to Punit to talk to her. You can reach out to him through Email only. And take his views.

3. Written Documents

You cannot burn Email like paper. Nor is there fear of losing it. A copy of every email you send is preserved on the Mail Server.

You can view this Email copy whenever you want. And the Email is recognized as equivalent to a letter written on paper.

4. Cheap

Email costs little. Because you do not need paper and pen to write. Nor are you going to pay the postman's expenses.

To send and receive Emails, you just need an Internet data pack. If your device (computer, laptop, smartphone, etc.) has an active data pack. Then you can send and receive Emails for free.

5. freedom to write

Now you don't have to worry about paper. Write, cut, write, cut, then write and then cut…

You can write and delete an Email as long as you want. And no restriction of time is on you.

Therefore, you can write your message with leisure. And you can choose one word from your choice.

6. Multimedia can also be sent

You are not limited by Email to say your words only. You can send your photos, memories of moments, videos, or even songs sung by you with Email.

7. Can share many types of files

Through Email, you can send various types of documents as Email Attachments. And manga can also be made according to your need.

8. Safe and reliable

Email is a secure and reliable tool. It tries to convey your message in all circumstances and you can be confident up to 99.99%.
Your Email letter will not disappear on the way and there is no fear of catching the pigeon. Also, no third person can read your Email.

Some disadvantages of Email - Limitations of Email?

We need many types of tools for Email. And it is not as easy as a letter. So not everyone can use Email. Below are some of the limitations of Email.

1. Must have knowledge of technology

If you want to use Email then you have to learn about it first. Only then you can send and receive Emails.

Therefore, to send Emails, you must have basic information about the basic computer, Internet and Email provider, etc.

2. Internet dependency

To send and receive Email, you must have an internet connection or a data pack on a mobile phone. Only then you can use Email.

3. File size constraints

You can share the file via Email. But you can send a certain size file by mail only. If the data available with you is more than the limit then Email is of no use to you. For this, you have to find another means.

4. Unknown and unsolicited Email arrival

The biggest disadvantage of Email is considered to be this. Once people know your Email ID, Emails start coming from new people. And the thing to think about is that you don't even know them. These unsolicited and unsolicited Emails are called SPAM in the language of technology.

History of Email 

The work of Email creation started around 1960. However, no solid foundation had yet been formed.

Email developed a lot in the next 10 years. And made our existence. In 1971, Mr. RayTomlinson, a programmer at ARPANET, created a modern Email.

The Email developed by him was easy to use and multimedia. Meaning, you could send Emails from one computer to many other computers. Which is normal today. But this was not possible before 1970.

Structure of Email & its Components

The structure of an Email is quite simple. However, the layout of different Email services may vary slightly. But usually, two important parts of an Email are Header and Body.


Email Header gives us the necessary information about the mail. In this section, the Email address of the person sending and receiving the mail and what kind of information is given about the mail, an Email header can have the following parts.

From: In this field, your e-mail address will be sent.

To: In this field, you have to give the e-mail address of the recipient of the message.

CC: Its full form is Carbon Copy. This field is optional. Here you will give the e-mail addresses of those people to whom you want to give a copy of the Email sent to the Recipient. The Email recipient also finds out to whom you have sent copies of the mail.

BCC: This means Blind Carbon Copy. This field is also optional. BCC has the same function as CC but it does not let the e-mail (Recipient) know to whom you have sent copies of the mail.

Subject: In this field, you have to write the purpose of the Email ie what is the mail about.


The actual content is provided in this part of the Email. That is, I will write whatever message you want to send here. Attachment options are also given below in this section. Using these, you can attach various types of files such as images, audio, video, links, and emoji, etc. to your mail.

Basic Email Feature

When you create an Email ID, you should have some basic features to use it. You can learn to work with any Email interfuse by following the tips given below.


This is the most important section. Here you can check all the Emails sent by other users.

Message Pan

When you click on an Email in the inbox section, it will open in the Message pan. Now you can read that mail and through various options present here, you can give your response to that mail.


When you open a mail, there is an option of Add Star in the Message Pane. Its use is that you can mark an important Email so that you can easily find them later.


There is an option by Snooze in Message Pan using which you can bring any Email to the top in the inbox again tomorrow, this week, next week, or any day.

This section contains a list of all the Emails sent by you. From this, you can check which people you have mailed.


The mail you wrote could not be successfully sent to the right or left by clicking the Save button. You will find those Emails in this section.


Any unsolicited Emails are filtered by Gmail and automatically moved to the Spam folder. Now, because Spam Emails often contain viruses and spam, it is not safe to open them. So if you also see a suspicious mail in your inbox, then you can immediately click on the Report Spam option and move it to the Spam folder.

Trash or Bin

When you want to delete an Email by clicking the delete button, it is not permanently deleted but is moved to the Trash or Bin section. So if you want to delete a mail permanently, then you have to go to the Trash section and delete it permanently. However, from here, that mail can also be moved back to the inbox.

How to send Emails?

Now we will learn to send mail online using Gmail. This is Google's free e-mail service. You can use Gmail's website or mobile application to send mail.

Step 1:- Open Gmail's site or app and log in by entering your e-mail address and password.

Step 2:-On the left side of this page, the option of 'Compose' will appear, you have to click on it.
How to send Emails?

Step 3:-Now a window of New Message will open. In which you have to enter the e-mail address of the other person (Recipient) in the field. In the field with 'Subject', what the Email is about, write it in short. Now you have to type the message on the big text box. Now if you want to send a file with a message, then click on the option of Attach Files. Finally, click on Send.

How to send Emails?

Understand E-mail Address

Although this is a common thing, many people do not know what an E-mail Address is. An E-mail Address is the address of an Email account. You can send and receive Emails using it. This address is different for each account.

For example - skillmeto@gmail.com

• The first part of the Email i.e. the part before the '@' symbol is the Username. That is, the name of the person, company name, name of the organization, or name of a group can come on this part. Like skillmeto this is the name of our site.

• Next part '@' (at sign) which separates Username and Domain name.

• The last part is the domain name. Which tells which company's mail server is being used. In our case, we are using Gmail.com to send and receive mail online.


In this article, you learned what is Email and How to send Email and How to create an Email account. We have explained to you in detail about Email. You also became familiar with other elements of Email, such as Email Account, Email Address, Username, Domain Name, etc.

Apart from this, you also came to know about the difference between a simple letter and an Email. After reading this article, you have become well acquainted with Email.

We hope you like this article and will prove useful to you. Share it with your friends and comment to ask questions.

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